Download the JNC AUTHOR RELEASE FORM
PowerPoint Template
Paper Template
The two templates above are to aid you with your presentation and paper preparation in case you wish to write a paper. For JNC meetings a paper is NOT REQUIRED but it will be included in the proceedings if provided.
Audio-Visual Aids
The most negative criticisms prior ION authors have received is in regards to the quality of the author's visual aids. Improperly prepared audio-visual materials can spoil an otherwise excellent presentation. Conference participants regard the quality of your visuals as an indication of your level of preparation and professionalism. Remember that the quality of your visual aides is a reflection on you and the company/agency you represent.
Please Consider the Following Guidelines When Preparing Your Presentation:
Ø Do not assume the audience is an expert in the subject of your presentation. There will be a few experts, but the majority will be there to learn.
Ø Your presentation should include the problem you are solving and any necessary background. When describing your work, the most important things are your key innovative steps and how they performed compared to the conventional approach. Be sure to present the basic technical concepts that underpin your solution.
Ø Before the conference, consider rehearsing your presentation in front of a group of co-workers, including some who are not already familiar with your work.
Ø Do not overload your visuals. Due to the large size of some session rooms we strongly encourage your visuals remain both simple and neat. It is better to use additional visuals to develop a point rather than cluttering up one image or presentation. Text should be in 24 and 36-point type, large enough to be seen fifty feet away by persons with twenty-twenty vision. Your visuals should illustrate your main points, use simple graphics to communicate ideas, and act as a general summary of your written paper. (DO NOT PROJECT PAGES OF TYPE!) Most speakers find that one visual per minute of presentation time (excluding title slides) works well. Your visuals should motivate people to read your complete paper in the proceedings.
ION will provide the following audio-visual equipment in each session for your use:
Projector
PC/Windows computer
Wireless Lapel Microphone
Laser Pointer and Presentation Remote
Hand-Held Microphone (for audience questions)
A Windows computer (connected to a projector) will be in your session room. The computer will accept CD-ROM, DVD-ROM or USB memory sticks. Use of other media formats may not be supported by the computer and is at your risk. Presentations must be created in PowerPoint 2007, 2010 or Acrobat 9.0, 10 compatible software (all files must be PC/Windows compatible). Copy your presentation to the computer’s desktop before your session begins.
WHEN CREATING YOUR PRESENTATION
If your presentation incorporates unique fonts or unusual symbols, be sure to embed the fonts in your PowerPoint or Acrobat file. Failure to do so may cause the fonts to display incorrectly at the meeting.
To embed fonts in PowerPoint 2003: FILE > SAVE AS ... > TOOLS > SAVE OPTIONS > Select the checkbox “Embed TrueType Fonts” > OK.
To embed fonts in PowerPoint 2007: Click the Microsoft Office Button > SAVE AS ... > TOOLS > SAVE OPTIONS > Select the checkbox “Embed fonts in the file” > OK.
If your presentation incorporates equations, you may wish to import the equations to PowerPoint as captured image files. This allows the equations to display correctly on most computers without any special fonts or equation editing software installed.
USING YOUR OWN LAPTOP
You may connect your own laptop directly to the ION provided LCD projector. You should plan on providing YOUR OWN COMPUTER if any of the following apply to your presentation:
- Presentation is not in PowerPoint 2007 or 2010 or Acrobat 9 or 10 compatible format.
- Your presentation includes multimedia content (video clips, MPEGs, DVD, etc.).
- You will be demonstrating proprietary software or an application.
If you opt to use your own laptop, instead of the provided PC, you may connect to the ION projector.
Be sure to bring any necessary cables or adapters required to connect your laptop to a standard VGA projector (i.e., Mac computers require a DVI-VGA adapter).