Session Setup & Equipment (What’s provided)

The conference will provide the following audio-visual equipment in each session for your use:

    * Projector
    * Windows laptop
    * Wireless Lapel Microphone
    * Laser Pointer and Presentation Remote
    * Hand-Held Microphone (for audience questions)

The computer will accept CD-ROM or USB memory sticks.  Use of other media formats may not be supported by the computer (i.e., PCMCIA cards, etc.).   Presentations must be created in PowerPoint 2007 or 2010 or Acrobat 9.0 or 10 compatible software (all files must be PC/Windows compatible).  We recommend that you copy your presentation to the computer’s desktop before your session begins.  ION computers have a fixed resolution of 1024x768 pixels.

A note about CD-ROMs: If you bring a presentation on a CD-ROM, make sure to properly “close” the disk to be read in any computer.  Failure to do so will prevent your presentation from loading at the meeting.

If your presentation incorporates unique fonts or unusual symbols, be sure to embed the fonts in your PowerPoint or Acrobat file.  Failure to do so may cause the fonts to display incorrectly at the meeting.  In PowerPoint XP, this may be done by selecting FILE > SAVE AS ... > TOOLS > SAVE OPTIONS > Embed TrueType Fonts > SAVE. Check your software documentation for more information.

If your presentation incorporates equations, you may wish to import the equations to PowerPoint as captured image files.  This allows the equations to display correctly on most computers without any special fonts or equation editing software installed.

You may connect your own laptop directly to the ION provided LCD projector.  You should plan on providing YOUR OWN COMPUTER if any of the following apply to your presentation:

    * Presentation is not in PowerPoint (MS-Windows) or Adobe Acrobat compatible format.
    * Your presentation includes multimedia content (video clips, MPEGs, DVD, etc.).
    * You will be demonstrating proprietary software or an application.


If you opt to use your own laptop instead of the PC being provided, you may connect to the ION projector.  In rare instances, certain computers have not been compatible with ION projectors.  As a backup, bring your presentation (without multimedia content) on an external disk (CD, USB Stick, etc.).

Authors using a non-PC computer (i.e. Mac, etc.) should familiarize themselves with the steps necessary to (A) connect to an external monitor and (B) command the operating system to send video to the external monitor.  Authors should also be certain to bring any necessary video adapters or cables unique to their personal laptops.

A projector and computer will be available in the registration area beginning Monday afternoon at 3pm, and will be available throughout the conference during registration hours.  We encourage you to check your electronic media (or laptop, if you plan to use your own computer) one day prior to your presentation.

It is recommended that you bring two electronic copies of your presentation (on multiple media types, different file types, etc.).  While conference staff will attempt to assist you if you experience any technical difficulties, please note that equipment does fail, and it is often not possible to instantaneously correct the problem.  To avoid the loss of any presentation time you need to be prepared with a back up.

If you have any additional equipment needs please contact Lisa Beaty (e-mail: Lbeaty@ion.org) no later than May 1.  It will not be possible to accommodate special equipment requests made the day of your presentation.  There will be an audiovisual representative on site who can assist you in correcting any audiovisual problems you may encounter.